Rules & Regulations

RULES & REGULATIONS

All participants need to be artists or crafters. No industrial merchandise is allowed.

The majority of each piece displayed in the booths must be handmade. Any commercially produced parts must play a subordinate role. MCAF doesn’t allow manufacturing craft; each piece must be crafted by the artist.

Artist shall provide a good balance between original artwork, limited-edition prints, cards, and magnets.

Joint applicants must both contribute to the creation of the work in the exhibit.

Artists must be present at the booth during the Festival's official hours. Exceptions to this policy may be made only in unusual circumstances and are at the discretion of the Med City Art Festival executive board.

Upon request, MCAF volunteer members will be available for short breaks throughout the day.

Single booth tent size is 10’ X 10’. No part of the exhibit can extend past the imaginary line 12’ from all sides of the booth spaces. Booth appearance is an important concern. A good presentation helps stimulate sales.

Each vendor will receive a number corresponding to their location, which will be marked with chalk on the floor.

Do not block emergency access at any time. Do not set up until you have checked in and confirmed your space at the MCAF Booth or with the MCAF members.

Please be prepared for various weather conditions.

New RDA rules required that all booths have their weight evenly distributed across the 4 legs.

Requests for tables and chairs are limited and will be filled in the order they are received.

Intentional damage to and/or destruction of Downtown property and landscape is strictly forbidden.

Electricity is provided in limited areas. All electrical needs must be requested by email, specifying the required Volt service.

Vendors shall bring their own extension cords. Electricity is limited and available on a first-come, first-served basis.

All artists and their artwork are subject to being photographed for publicity purposes.

While the Festival will provide security, exhibitors are responsible for any loss, theft, or damage to their work and personal property during setup, participation, and takedown of their displays. This responsibility also includes damages caused by weather conditions.

For Food Vendors

We have only space for two food vendor trucks. The other has to be booth.

After signing up the form to become a vendor, please contact Med City Art Festival, Ivete Martinez at info@medcityartsfestival.org

Cancellations must be made by email. All fees are NOT refundable.

Each exhibitor must comply with all festival policies and procedures as well as city, state, and federal laws.

Med City Art Festival reserves the right to make determination on any of the above policies and procedures.

All exhibitors must comply with Minnesota statutes by having an MN tax ID number and an Operator Certificate of Compliance (ST-19) for vendors, and a W-9 for performers.

You may register by phone for a Sales Tax Permit by calling 651-282-5225, or go to www.taxes.state.mn.us.

For ST-19, go to the website, click Forms and Instructions, and scroll to the bottom of the alphabetical list to ST-19.

Call 1-800-829-4933 if you need a Federal Tax ID Number.

Thank you for considering the Med City Arty Festival, an annual event in Rochester, Minnesota. It is our goal to make this event an enjoyable and rewarding show for all involved!

Med City Art Festival is a nonprofit event that relies on generous sponsors such as SEMAC, Mayo Clinic, RDA, and many others. Funds, which keep the artistic community thriving.

Downtown is a prime location in Rochester that allows everyone, visitors and residents alike, to enjoy this wonderful city. We are eager to have you join us and will do everything we can to make your experience at the Med City Art Festival a success.