MCAF Requirements:

update in 2024

CHECK-IN

Vending areas will be open for booth set-up from 8:00 to 10:00 a.m. All booths shall be ready for the public from 11:00 a.m. to 6:00 p.m. before the night activities start. 

All vendors shall bring their contract and ST-19 or W-9 to the organizers if it was not previously sent by email. 

 

RULES & REGULATIONS for VENDORS

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• The booth must feature only handmade crafts or artwork. It is not allowed to sell manufactured or commercial products except for prints from original artwork 

 

• The artist shall provide a good balance between original artwork, limited edition prints, and cards.​

• Artists must be present in the booth throughout the official hours of the Festival. Exceptions can be made by contacting MCAF volunteers before the event. 

• Upon request, MCAF's volunteers shall be available for short breaks throughout the day.

• The size of a single booth tent is 10’ X 10’. From all sides of the booth spaces, no part of the exhibit can extend past the imaginary line 12’. A space of 7ft should be observed between the booths.

• Booth's appearance is an important concern. Good presentation helps stimulate sales.

• Each vendor will receive a number corresponding to their booth space (on the site, the numbers will be chalked on the floor).

• Do not block emergency access at any time.

• Do not set up until you have checked in and confirmed your space with the  MCAF organizers.

• Please be prepared for various weather conditions; remember to bring your booth’s weights in case of winds.

• Please be prepared to adapt to your assigned space.

• Requests for tables and chairs are limited and will be filled in the order they are received.  We will do our best to fulfill your requests.

• Please, if you are one of the Teaching Artists (TAs), set with time

• If you are a TA, please send your list of materials with time

• Intentional damage to and/or destruction of Downtown property and plantings is strictly forbidden

• All artists participate in MCAF, and their artwork is subjected to be photographed and videographed for publicity purposes

 

FOOD VENDORS

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• ​Electricity is provided in limited areas. All electrical needs must be requested by email, along with the Voltages required. Vendors shall bring their own extension cords. Electricity is limited and on a first-come, first-served basis. ​​

 

• Although the Festival will provide security, exhibitors are responsible for any loss, theft, or damage to their work and/or personal property while setting up, participating in, and taking down their work and display materials during the festival.

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• Cancellations must be in writing. Fees are NOT refundable

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• Each exhibitor must comply with all festival policies and procedures as well as city, state, and federal laws. Med City Art Festival reserves the right to make determination on any of the above policies and procedures

 

• All exhibitors must comply with Minnesota statutes with an MN tax ID number and an Operator Certificate of Compliance (ST-19/W-9) for 2024. You must file with Med City Art Festival administrators. You may register by phone for a Sales Tax Permit by calling 651-282-5225, fax completed forms to 651-556-5155, or go to www.taxes.state.mn.us. For ST-19, go to the website, click on Forms and Instructions, and scroll down to the bottom of the alphabetical list to ST-19. Call 1-800-829-4933 if you need a Federal Tax ID Number.

 

Thank you for considering the Med City Arty Festival in Rochester, Minnesota, as part of your 2024 festival schedule.

Our goal is to make this event enjoyable and rewarding for all involved!

Med City Art Festival is a nonprofit event with generous sponsors like SEMAC, Mayo Clinic, DNC, and RDA. Funds and in-kind help keep the artistic community thieving. The downtown location is prime in Rochester, allowing every visitor and resident to enjoy this wonderful city. We are eager to have you join us and will do everything to make the 5th Annual Med City Art Festival a success.

 

Please, if you need any additional information, send us an email: info@medcityartsfestival.org