RULES & REGULATIONS for VENDORS

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1. The booth must feature only artwork or handmade crafts. Selling manufactured or commercial products, except

prints, cards, or products from original artwork, is prohibited. 

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2. The artist shall balance original artwork, limited edition prints, and cards or other products based on the original artwork. 

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3. Artists must be present in the booth throughout the official hours of the Festival. Exceptions can be made by contacting the MCAF team before the event. 

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4. Upon request, MCAF's volunteers shall be available for short breaks throughout the day.

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5. The size of a booth is 10’ X 10’. A space of 7ft should be observed between every six booths. 

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6. Booth's appearance is a significant concern. Good presentation helps stimulate sales. 

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7. Each vendor can check their location on Google Map https://www.google.com/maps/d/u/0/edit?mid=1uRXmYnwtGf6JIO4K6LhipuuqEprlHCQ&ll=44.02272614276173,-92.46503811824206&z=20 (on the site, the numbers will be chalked on the floor). 

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8. Do not block emergency access at any time. 

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9. Do not set up until you have checked in and confirmed your space with the MCAF organizers. 

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10. Please be prepared for various weather conditions; remember to bring your booth’s weights in case of winds.​​

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11. Requests for tables and chairs are limited and will be filled in the order they are received. We will do our best to fulfill your requests. 

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12. If you are one of the Teaching Artists (TAs), set aside time to collect the materials at the MCAF booth. No materials will be provided for demos. All TA and Interactive art activities will be paid. If you are interested, please contact the MCAF team info@medcityartsfestivasl.org

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13. If you are a TA, please send your materials list to the MCAF team in a timely manner.

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14. Intentional damage to and/or destruction of Peace Plaza property, including greeneries, is strictly forbidden.

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15. All artists participate in MCAF, and their artwork is subjected to be photographed and videographed for publicity purposes.

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FOOD VENDORS

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1. Electricity is provided in limited areas. All electrical needs must be requested by email, along with the Voltages required. Vendors shall bring their own extension cords. Electricity is limited and on a first-come, first-served basis.

 

2. Although the Festival will provide security, exhibitors are responsible for any loss, theft, or damage to their work and/or personal property while setting up, participating in, and taking down their work and materials during the festival. MCAF does not provide insurance for damaged or stolen goods.

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3. Cancellations must be in writing. Fees are NOT refundable.

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4. Each exhibitor must comply with all festival policies and procedures as well as city, state, and federal laws. Med City Art.

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5. Festival reserves the right to make a determination on any of the above policies and procedures.

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6. All exhibitors must comply with Minnesota statutes with an MN tax ID number and an Operator Certificate of Compliance (ST-19 or W-9) for 2024. You must file with Med City Art Festival administrators. You may register by phone for a Sales Tax Permit by calling 651-282-5225, fax completed forms to 651-556-5155, or go to www.taxes.state.mn.us. For ST-19, go to the website, click on Forms and Instructions, and scroll down to the bottom of the alphabetical list to ST-19. Call 1-800-829-4933 if you need a Federal Tax ID Number.

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Thank you for including the Med City Arty Festival in Rochester, Minnesota, in your 2024 festival schedule. 

Our goal is to make this event enjoyable and rewarding for all involved!

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Med City Art Festival is a nonprofit organization with generous sponsors like SEMAC, Mayo Clinic, and RDA (to see more sponsors, please go to our homepage https://www.medcityartfestival.org/. Funds and in-kind help keep the artistic community thieving. The downtown location is prime in Rochester, allowing every visitor and resident to enjoy this wonderful city. We are eager to have you join us and will do everything to make the 6th Annual Med City Art Festival a success.

Please, if you need any additional information, send us an email:

info@medcityartsfestival.org